Billing and payroll, synced to QuickBooks.
Push customer contract invoices and driver/employee payroll runs directly to QuickBooks Online or Desktop. No CSV exports, no double entry.
Vendor: Intuit QuickBooks Online & Desktop
Fleetack connects directly to QuickBooks Online and QuickBooks Desktop so the data your bookkeeper needs is already there. Per-route billing rates and customer contracts flow into invoices for school districts, charter customers, and contracts. Trip-based and hourly payroll runs sync as employee paychecks or as exportable journal entries — your existing chart of accounts, your existing pay items, your existing customers. Sync is two-way: payment status updates in QuickBooks reflect back into Fleetack.
ReplacesCSV export and manual import, double-entered invoices, payroll reconciliation in spreadsheets
What this integration does
Capabilities included when QuickBooks is connected to Fleetack.
Customer invoice generation
Per-route billing rates and contract terms generate invoices automatically when routes complete. Invoices push to QuickBooks under the matching customer.
Chart of accounts mapping
Map Fleetack revenue, payroll expense, and contract categories to your existing QuickBooks chart of accounts. No restructuring required.
Payroll sync — paychecks or journal entries
Sync trip-based and hourly payroll runs as QuickBooks paychecks (with QB Payroll) or as journal entries (without it). Per-employee, per-route, or summarized.
Two-way payment status sync
When an invoice is paid in QuickBooks, the status reflects back into Fleetack. Customer aging visible in both systems with no manual update.
Customer and vendor record sync
Customer records and vendor details stay in sync between Fleetack and QuickBooks. Add or update in either system — the other reflects the change.
Class and location tracking
Tag transactions with QuickBooks classes and locations for multi-depot or multi-contract reporting. Profitability per route, per contract, per location.
QuickBooks Online and Desktop both supported
Native API connection to QuickBooks Online. Web Connector / IIF support for QuickBooks Desktop and Enterprise.
Audit trail and reconciliation reports
Every synced transaction is logged with timestamp, source record, and QuickBooks reference. Easy reconciliation at month-end and audit.
Who benefits
How different roles in your operation use this integration day to day.
Invoices and payroll already in QuickBooks. Zero data entry from Fleetack to the books.
Per-route, per-contract profitability tied to actual operations data. Real numbers, not estimates.
Pay periods close in Fleetack, paychecks issued from QuickBooks. One workflow, two systems, zero double entry.
Customer contracts billed automatically. Aging and payment status visible without leaving Fleetack.
Connects to these Fleetack modules
Other integrations
More tools that connect to the Fleetack platform.
Smart Phone System
Caller ID with full record lookup, call recording, and AI call analysis
GPS Tracking Devices
Bring your own GPS hardware — Geotab, Samsara, CalAmp, and standard OBD-II / J1939 trackers
Dispatch Radio (PTT)
Push-to-talk dispatch from the Fleetack board to in-vehicle radios
Contact the
Fleetack team.
Walkthroughs and account setup are scheduled directly. Operators range from five vehicles to several hundred — bus companies, school districts, transit agencies, and transportation contractors.